Why weekly meetings

Also, take the time to discuss ways they could have improved. Go over things they could have done better or ways they can be more productive moving forward. Allow them to share their own thoughts first about both and then add your own insights into things you feel they did well and one or two things which might help them improve over the next week.

Even a quick update will keep you in the loop and keep them accountable to their goals over the next seven days. These KPIs help all parties involved understand the most urgent aspects of their job and make it easier to see the progress.

Maintaining a weekly checklist of these measurables is a great way to follow-up each time. In an ideal scenario, your team should have an annual plan prepared to make this step easy. Take a moment to review their standard tasks for the upcoming week.

You may also review any duties they have during that time which may be out of the norm from their usual schedule. Give your team member the chance to ask any questions they may need answers to for them to be successful before their next weekly review.

All it takes is planning out a set time to meet with each employee. Then, you briefly address the previous week and your plans for the upcoming week. Whether you use online team management tools or a whiteboard at the office, there are many effective ways to organize your team and boost their efficiency.

Once your reviews are completed, update your calendars to reflect any changes. Afterward, everyone can get started on their task for the week and help out with other projects on the calendar as they finish doing their work. Want more high-quality tips and tactics for running your team? Check out the Toggl Plan blog for constant updates and power-driven articles! Kanban and Scrum are both frameworks to help your team get stuff done. But which is right for you? A project roadmap is a high-level, visual overview of a project that helps kick off a project and manage stakeholder expectations.

Learn how to create one. If your business can be completed with an email, send the email and cancel the team meeting. If this is truly a team meeting, invite team collaboration to help you prepare. Send out an early draft of the meeting agenda and ask for feedback.

If this is your first meeting with stakeholders to discuss an upcoming project, create a kick off meeting agenda outlining what's likely going to be needed from each attendee and their team.

Just be sure to give all team members a chance to look at the meeting agenda and to add items they want to discuss. Knowing what to expect in the meeting will get the team thinking about the agenda topics so they are more likely to participate in the meeting and share ideas.

After you receive some feedback, prioritize which agenda items are most important and table the ones that can wait until another time.

In order to help avoid creating too many meetings , your weekly team agenda should have a purpose. You can use some of the time to get project updates. Your weekly team meeting should be used to solve problems, discuss next steps, and assign tasks. These types of team meeting agenda items have value and can keep the entire team engaged.

If your team does not perceive that your weekly meetings have value, they will likely not feel a need to attend. Meetings with a purpose invite more participation and team collaboration. Use Lucidchart to send product roadmaps, process workflows, or other visuals that give your team members necessary context before the meeting or to start a virtual brainstorming session.

Define a meeting planning process that is consistent so all team members know what to expect each week. For example:. Consistency improves workflow and productivity. When your team knows what to expect on a weekly basis, obstacles are easier to overcome. Rather than being a productivity killer, meeting once a week especially on Mondays or Tuesdays can help increase team productivity by helping everyone prioritise their tasks for the week.

Among them, some will be high priority for example, those which are deadlines , and others will be of lower priority. Instead of letting your team multi-task, leading to productivity loss and possibly ending up with no task fully completed, make use of weekly meetings to help your team members pick out the tasks to focus on first. Studies have shown that employees prefer to receive daily or weekly feedback , however, in a survey by Eagle Hill Consulting, only two in five report receiving regular feedback at work.

Set an agenda before the meeting. Prepare an outline of points you want to cover in the meeting. Not only does this help you get organized, but it also prepares your employees for the scope of the discussion. Make sure you incorporate a question and answer time. Celebrate the end of the week with treats. Highlight employees who did a great job. Use this time to motivate other team members to improve their work quality and performance. Review customer complaints and how to fix them.

Every company has blind spots.